Sourcing Checklists

Practical checklists to help global buyers verify suppliers, review documents, and control sourcing risks before placing an order.

Supplier Background Check Checklist Before Placing an Order

Before placing an order, verify the legal seller, company status, supplier type, production site, product capability, compliance evidence, export experience, payment beneficiary, and order controls. Mark each item as Verified, Unresolved, Escalated, or Not applicable. Do not approve payment while a critical identity, product-safety, document-integrity, or beneficiary issue remains unresolved.

HOW TO USE IT

  1. STEP 1

    Review each item

    Go through every check with the supplier's documents and public records side by side.

  2. STEP 2

    Record the status

    Mark each item as Verified, Unresolved, Escalated, or Not Applicable, and note the evidence source.

  3. STEP 3

    Take the next action

    Resolve unresolved items, escalate high-risk findings, or stop before payment when critical checks fail.

STATUS LEGEND

Verified
Evidence reviewed and matches the supplier's claim.
Unresolved
Evidence missing, incomplete, or inconsistent — follow up before moving forward.
Escalated
High-risk finding that needs a senior decision or additional investigation.
Not Applicable
Not relevant to this product, market, or transaction structure.

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